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Home > Insights > Mac OS X Quick Tip – Set Rules In Mail

Mac OS X Quick Tip – Set Rules In Mail

July 9th, 2009

Keeping your email inbox organized can sometimes be a real chore. If you get a lot of email, you’ve probably already created folders to keep your emails organized (business, personal, finances, etc.)

In Mac OS X Mail, you can save a lot of time by using “rules.” Rules allow you to automatically move and organize incoming emails, set auto responders (out of the office messages,) play alert sounds and even run Apple Scripts.


Setting rules in Mail is really easy:

1. Start by selecting an email that you would like to create a rule for (select a bank statement email for example.)
2. From the menu bar, open the Rules section in Mail. Mail > Preferences > Rules
3. Create a new rule. You can call this one Finances and set the rule that when ever you receive an email from this bank, the message is then moved to your Finance folder. You can add multiple addresses so other financial emails will also follow this rule.

Setting up rules in Mail takes only a minute to setup but can save a lot of time in the long run. Entourage also has this functionality, but the Mail setup is as easy as it gets.

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